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Collection Development Policy

 Adopted by The New City Library Board of Trustees March 20, 2003

The collection management policy of the New City Library is presented with the intent of clarifying the criteria used in selecting, maintaining, and withdrawing items from the Library’s collection.

This policy shall be reviewed from time to time by the Board of Trustees.

TABLE OF CONTENTS

I. Statement of Policy

A. Library Service
B. Mission of the Library
C. Intellectual Freedom
D. Reconsideration of Materials
E. Privacy
F. Internet Access

II. Responsibility for Selection

A. Adult Services
B. Children’s Services
C. Audiovisual Services

III. Selection Criteria

A. Definition of Terms
B. Selection Aids
C. General Criteria for Selection of Print/Audiovisual Materials

IV. Gifts and Memorials

A. Gifts
B. Memorials

V. Maintenance of the Collection

A. Criteria for Withdrawal
B. Criteria for Replacement

VI. Materials Selection: Adult/Young Adult Services

A. General Statement
B. Selection Criteria

1. Fiction
2. Nonfiction

a). Reference
b). Rockland Room
c). Sex Education
d). Religion
e). Foreign Language Materials
f). Curriculum Needs
g). Government Documents
h). Pamphlet Materials

3. Format

a). Paperback vs. Clothbound
b). Print vs. Electronic
c). Computer Software
d). Large-Print Books
e). Braille Books
f). Abridged Books

4. Periodicals

a). General Statement
b). Selection and Maintenance Process
c). Selection Criteria
d). Periodicals on Microform

VII. Materials Selection: Children’s Services

A. General Statement
B. Selection Criteria
C. Circulating Collection

1. Fiction
2. Nonfiction
3. Picture Books
4. Easy Reader Books
5. Periodicals
6. Classics
7. Paperbacks
8. Picture Collection
9. Parent Collection
10. Pamphlets
11. Local Authors
12. Religion
13. Sex Education
14. Textbooks
15. Series Books
16. Large Print
17. Braille Books

D. Reference Collection

1. General Statement
2. Selection Criteria

 VIII. Materials Selection: Audiovisual Collection

A. Adult

1. Audiobooks
2. Videocassettes and Digital Video Discs

a. General Statement
b. Selection Criteria

3. Audio Recordings

a. General Statement
b. Selection Criteria

B. Children

1. General Statement
2. Selection Criteria

Appendices

A. Library Bill of Rights

Access for Children and Young People to Videotapes and other
Non Print Formats

B. The Freedom to Read
C. Freedom to View
D. Free Access to Libraries for Minors
E. Statement on Labeling
F. Citizen’s Request for Reconsideration of Material
G. New York State Law on Library Records
H. Internet Access Policy
I. Gifts to Library from Members of Community

 

 

I. STATEMENT OF POLICY

A. Library Service

    The primary purpose of the Library is to select, organize, and make readily available reading, listening, and viewing materials to all the residents of the Clarkstown Central School District. These materials are also available to any person for use on-site and to many non-district residents either directly or through interlibrary loan. Clarkstown Central School District patrons may also borrow items not owned by the New City Library from other Ramapo Catskill Library System (RCLS) libraries and through various interlibrary loan networks nationwide.

B. Mission of the Library

    1. The New City Library intends to provide materials which will:

  •  Aid in personal enrichment
  • Encourage life-long self-education and supplement formal study
  • Support cultural and recreational activities
  • Stimulate thoughtful awareness in the affairs of the world by providing access to a variety of opinions on matters of current interest

    2. Special efforts are made to address the needs of particular groups within the service area, such as specific racial or ethnic groups, age groups, and the disabled. That certain groups do not use the library does not mean that appropriate material is ignored or avoided; instead, the library works to attract those potential users.

C. Intellectual Freedom

    1. Free and open access to information is every citizen’s right. Because the Library serves people of diverse backgrounds and interests, every effort is made to provide material representative of that diversity. Works treating all aspects of human experience, theoretical ideas, historical topics, and current issues are freely available to Library users. Similarly, creative works in all media are chosen, in so far as possible, to meet the wide variety of cultural and recreational needs of the community.

    2. The Library’s responsibility to serve all citizens requires that prejudice and self-interest play no part in collection management. The nationality, religion, or political views of an author or artist will not cause his or her work to be automatically included or excluded. Nor will the controversial nature of certain subjects, authors, or language be cause for automatic inclusion or exclusion. Each item will be selected on its individual merit and role in the collection.

    3. The Library believes in open access to a diverse collection and incorporates as an integral part of this policy the “Library Bill of Rights,” the “Intellectual Freedom Statement” and the “Freedom to View Statement” as adopted by the American Library Association. These documents are attached in Appendices A, B, and C.

    4. Free and open access is the cornerstone of public library service. The Library’s belief in this philosophy means that it adheres to the American Library Association’s interpretation of the “Library Bill of Rights” relative to “Free Access to Libraries for Minors” (Appendix D).

    5. Labels or other devices that flag or rate materials in some way as dangerous, subversive, obscene, or undesirable will not be used. The Library upholds the American Library Association’s “Statement of Labeling” (Appendix E).

    6. Library materials will be housed in publicly accessible locations. Occasionally, however, it may be necessary to place materials in secured areas in order to protect them from theft or willful damage. In other cases storage may be necessary because of limited shelving space.

D. Reconsideration of Material

    1. Any person who wishes the Library to reconsider the selection of an item must fill out a “Request for Reconsideration of Material” form. (Appendix F.) These forms are available at the Adult and Children’s Information Desks. The Request is reviewed by a committee consisting of appropriate department heads. A written response will be sent to the complainant. If the complainant is not satisfied with the decision, he or she may then appeal in writing to the Director. The Director will review the material and issue a response. If the complainant is still not satisfied, he or she may appeal to the Board of Trustees. The decision of the Board is final.

    2. The basis for selection of all materials is the criteria set forth in the Collection Management Policy. Reconsideration of all materials is also based on this Policy.

E. Privacy

In accordance with applicable laws, the Library protects each user’s right to privacy regarding information sought and materials borrowed. A copy of the New York State law on confidentiality of records is attached (Appendix G).

F. Internet Access

The Library offers free access to the Internet for any Library user. The Internet is offered solely to provide access to the vast wealth of information available through this resource, and is done so within the guidelines in the Internet Access Policy adopted by the Board of Trustees (Appendix H).

In addition, the Library subscribes to certain databases that may only be accessed through the Internet.

Internet Access offered in the Children’s Department is filtered using a standard commercial filter subject to the limitations of the filtering software in use. (See Appendix H).

II. RESPONSIBILITY FOR SELECTION

Ultimate responsibility for selection rests with the Director, who works within a framework of policies and guidelines approved by the Board of Trustees. The Director delegates the authority to select materials to Department Heads. Within each department, responsibility for portions of the collection may be delegated to other professional librarians. In all cases, the selectors are professional librarians with masters degrees from accredited schools of library science.

A. Adult Services

    The Head of Adult Services is responsible for selecting and maintaining adult level material of all types, including supervision of librarians responsible for developing the reference, local history, periodical, young adult collections and certain audiovisual materials.

B. Children’s Services

    The Head of Children’s Services is responsible for selecting and maintaining all juvenile print materials, as well as audio and video recordings, and computer software.

C. Audiovisual Services

    The Head of Audiovisual Services is responsible for selecting and maintaining certain adult level audiovisual materials.

III. SELECTION CRITERIA

A. Definition of Terms

    1. The words “book,” “materials,” or other synonyms as they may occur in this policy have the widest possible meaning; hence it is implicit that all media are included: print, audio-visual, artist rendering, microform, and software.

    This is also intended to include new technologies when they are suitable to the Library’s purpose and within budgetary means.

    2. “Selection” refers to the decision that must be made either to add, retain, or withdraw a given item. Selection does not indicate Library endorsement.

B. Selection Aids

    Standard review journals related to libraries and to the publishing and audio-visual production trades are the principal tools used for material selection. Staff and library users are actively encouraged to suggest materials for purchase. Patrons may make purchase requests at the children’s, adult reference or audiovisual desks, or leave a note in the suggestion box at the circulation desk. Requests will be seriously considered in accordance with the Collection Management Policy.

C. General Criteria for Selection of Print and Audiovisual Materials.

    One or more of the following criteria are applied in selection:

  • Reputation and significance of an author or artist
  • Authority and accuracy of information
  • Comprehensive coverage or depth of treatment of a subject
  • Literary merit or artistic excellence based on standard review journals
  • Relevance to present or anticipated needs and interests of the community
  • Permanent value as a resource, including consideration of physical durability when known
  • Timeliness, reflecting new areas of knowledge or changing conditions in contemporary life
  • Relation to existing materials in the collection, including relevance to a balanced collection representing many points of view
  • Readability and clarity (format, vocabulary level) in relation to the intended audience
  • Critical evaluation in reviewing media
  • Availability of materials in area libraries
  • Local history interest
  • Format
  • Price

IV. GIFTS AND MEMORIALS

A. Gifts to Library From Members of the Community

   1. Policy:  The New City Library acknowledges the great importance of gifts and donations to enrich and improve the Library's resources.  The Library welcomes gifts of money, books, equipment, works of art, documents, photographs or property of any kind that promotes the mission of the Library.  The Library reserves the right to refuse any gift that the Board of Trustees, in its sole discretion, deems not to be in the best interest of the Library to accept.
      
   2. Practice:  Gifts may be accepted with the understanding that the Library reserves the right to add them to its collection, distribute them to other libraries, donate, sell or discard them.  The Board of Library Trustees will take under advisement specific requests for the disposition of an item but the gift will be returned if the request is not deemed to be suitable to the goals and objectives of the Library.  Accordingly, if the Library accepts a gift, that gift shall be final and no restrictions on the Library's ownership, possession, use or disposition of the gift shall be effective, unless approved by the express vote of the Board of Library Trustees and memorialized in writing.
      
         1. Monetary gifts, gifts of stock, bonds, endowments, estates, land, etc. will be accepted provided conditions of such gifts are acceptable to the Board of Trustees, and shall be deposited and/or used as determined by the Board.
            
         2. Gifts of books, periodicals, audio/visual items, equipment, etc. which are in good condition shall be added to the Library's collection only as such gifts are useful and fit in with the Library's needs, goals and programs.  The Library reserves the right to refuse books or other items.  Gift materials shall be subject to the same selection standards for the selection of purchased materials.
            
   3. Recognition of Gifts:  Generally, the appropriate means of recognizing donors of gifts to the Library shall be determined by the Board of Trustees.  The Library welcomes monetary gifts in recognition of individuals or organizations.  Appropriate notations may be placed on the Library premises, or affixed to books or other library materials, in the discretion of the Library Director.  If gifts or funds for the purchase of books or other library materials are accepted, the donor may have the choice of selection one of the following three dedications, to be affixed to the materials:
      
         1. In Tribute to Proper Name;
         2. In Memory of Proper Name;
         3. Donated to the New City Library by Proper Name.
            
   4. Valuation:  The Library will provide a timely, written acknowledgement of the receipt of gifts to the donor.  Income tax regulations leave determination of the gift's monetary value to the donor.  Any donor wishing to have an appraisal of a gift done for income tax purposes should do so prior to donation.  The acceptance of a gift that has been appraised by a neutral party does not imply an endorsement of the appraisal by the Library.
      
   5. Taxation:  Gifts and donations to the library are tax deductible as allowed by law.

Adopted by the Board of Trustees 3-16-06

V. MAINTENANCE OF THE COLLECTION

A. Criteria for Withdrawal

    1. To maintain the quality of the Library’s collections, ongoing review and evaluation is required. The Library recognizes that information is ever-changing and that incorrect or out-of-date materials often are worse than no materials at all. Housing obsolete items also interferes with the efficient allocation of the Library’s resources. It is, therefore, the policy of the Library to systematically remove items that are outdated, in poor physical condition, or no longer in demand. Discarded materials will be disposed of as the Library deems best.

    2. Special care will be taken to retain local materials and works by local authors.

B. Criteria for Replacement

    Lost or withdrawn material is not automatically replaced. Each item must meet selection criteria anew, taking into consideration patron interest, existing coverage, and the availability of newer or better materials.

VI. MATERIALS SELECTION: ADULT/YOUNG ADULT SERVICES

A. General Statement

    1. The adult circulating collection is designed to enrich the personal, professional, cultural, and recreational needs of the community. Classic works of history, literature, philosophy, science, and art form the foundation upon which the remaining collection is built. Materials are selected using the basic criteria outlined previously and below.

    2. Young adults (YA) are generally served by the Adult, Young Adult and Reference departments of the Library. To assist readers in the transition from the Children’s Department, however, a separate YA reading collection is maintained. Materials in this area are chosen with an awareness that adolescence covers a wide range of ages, reading levels, interests, and maturity levels. The Young Adults area is intended primarily to encourage pleasure reading and includes popular magazines, paperbacks, and hardbound books that are pertinent to the interests and needs of young people.

    3. Young Adult nonfiction is labeled YA and is intershelved with the Adult nonfiction. This practice promotes the greatest use of both collections for adults of all ages.

B. Selection Criteria

    1. Fiction

    Selection of fiction follows the general criteria outlined in the body of the collection management policy. The Library has set no arbitrary, single standard of literary quality. An attempt is made to satisfy a public that varies in education, interests, tastes, and
    reading skill. Under these circumstances, fiction selection means choosing not only the most distinguished novels, but also those that are competently written, pleasing, and in high demand. Each title is considered in comparison with good work which has been done in the writer’s specific field. The literary criteria applied in the case of an experimental novel, for example, will differ from those by which a mystery story is judged.

        a). Browsing Paperbacks
        Selection is based upon popular demand and the books are arranged for ease of access and display. Titles in this collection may be unique or duplicates of existing volumes.

    2. Nonfiction

    Selection follows the general criteria outlined in the body of the collection management policy. The nonfiction collection emphasizes the practical application of knowledge.

        a). Reference
        Reference sources provide current and accurate information needed for daily living, business and public service, and personal and scholastic research. Subject value is stressed in reference materials more than style or presentation. Practical works, as well as scholarly, are included in the collection. Highly specialized and professional works are outside the scope of the Library’s service and thus are not included. The demonstrated and anticipated interests, as well as the educational and informational needs of the community, are the basis for much of the selection. Also considered is whether the information is available through the Ramapo Catskill Library System or elsewhere in the area.

        b). Rockland Room
        The aim of the Rockland Room collection is to acquire and preserve library materials pertaining to the history of New City and the Town of Clarkstown in particular, and Rockland County in general, along with works about New York State and New Jersey that may assist patrons to place local events in a larger historical context. The collection is intended to meet the general informational needs of interested citizens, local historians, genealogists, school children, and casual readers. Special collection emphasis is placed on genealogical research, including subscriptions to electronic databases. Works by local authors are acquired according to their own intrinsic merits, evaluated by the same criteria applied to other works of fiction and nonfiction, and shelved in the general book collection.

        c). Sex Education
        The Library provides books and other materials that explain human physiology, development, and reproduction in plain language. Material also is selected that addresses sexual orientation, birth control, abortion, and the ethical/moral issues surrounding these topics. As with all issues of potential controversy, the Library attempts to provide variety and balance of viewpoints.

        d). Religion
        The Library provides sacred books of the world’s religions, as well as historical, evaluative, and inspirational materials related to those religions. The Library also provides materials about atheism, agnosticism, humanism, and other ethical and religious currents outside the traditional religious mainstream. This subject area also includes biographies of religious leaders, books of prayer, and world mythology.

        e). Foreign Language Materials
        At present, the Library selects materials in Spanish, Korean and Russian. Books in other languages or in translation are available through interlibrary loan. In addition the Library selects foreign language materials (including English as a second language) for the purpose of learning.

        f). Curriculum Needs
        Although the Library supports formal education, it does not function as a substitute for college or school libraries. The Library’s mission requires that it place greater emphasis upon non-school educational needs, such as preschool enrichment, extracurricular information, and self-instruction. The Library does not normally choose textbooks or college and post-graduate level materials that are highly specialized.

        g). Government Documents
        The Library is not a depository for United States or New York State Documents. Select documents, usually directories and statistical compilations, are purchased individually.

        h). Pamphlet Materials
        Pamphlet selection follows the general policy outlined for other items. Since this material is inexpensive and frequently free, useful pamphlets are acquired in multiple copies. They supplement books and magazines. Because many pamphlets are issued for advertising or propaganda purposes, great care is used in their selection. A balance of viewpoints on controversial issues is sought; polemical treatment is avoided. Acceptable pamphlet material has the issuing agency or publisher clearly identified.

    3. Format

    In addition to considerations of layout, print style, artistic/photographic reproduction, and physical durability, the following criteria are weighed regarding format:

        a). Paperback vs. Clothbound
        When paperback and clothbound editions of a given book are released simultaneously, paperbound often is chosen for reasons of economy. Exceptions may include: classics; collected or major works; and materials by popular authors or on popular subjects where demand is expected to endure for many years. To aid durability, paperback originals may be reinforced in-house or sent to a bindery.

        b). Print vs. Electronic
        When both formats are available, the decision to purchase hard copy or electronic versions of a given resource involves several criteria, including: space considerations within the building; price and/or network license costs; the value of the currency of the resource; and anticipated use of the resource. For instance, a reasonably priced electronic periodical index that is updated daily will be more worthwhile (i.e., used by more people because the information is more current) than a cheaper annual version of the same resource in book form.

        c). Computer Software
        The Library purchases some types of software for the purpose of lending. Examples include encyclopedia and other reference material, games, home improvement, etc. The Library does not acquire software that requires individual licensing. Some books and videos arrive packaged with samples of software. The Library catalogs and circulates this software with the accompanying book or video but does not duplicate or replace this software if it is damaged in the course of use.

        d). Large-Print Books
        This collection is targeted toward senior citizens and the visually impaired. The collection consists of fiction and a small amount of nonfiction. Current best sellers are purchased in large-print format as soon as they become available.

        e). Braille Books
        The Library does not purchase books in Braille. Qualified patrons may acquire Braille books through the New York State Library for the Blind and Physically Handicapped via RCLS. Application forms are available at the adult reference desk.

        f). Abridged Material
        The Library ordinarily does not select condensed or abridged versions of material when the complete version is available and affordable.

    4. PERIODICALS

        a). General Statement

        A wide range of popular magazines, scholarly journals, newspapers, business and investment serials, and other periodicals are purchased to provide information on current issues and events, recent research material for personal and scholastic study, and general and topical recreational reading. Several large-print magazines are also purchased. In addition, some periodicals are acquired to serve as materials selection aids and to provide professional reading for the staff of the Library.

        b). Selection and Maintenance Process

        The adult and young adult periodicals collections are reviewed annually by the Head of Adult Services, the Young Adult Librarian, the Reference Supervisor, and a committee composed of other librarians on the adult services and reference staffs. New periodicals, especially any indexed online and in print, and subscribed to by the Library are considered, as are all magazines, journals, business services, and newspapers that have been suggested by patrons and staff during the preceding year. Whenever possible, sample copies and/or critical reviews are read. All periodicals are evaluated relative to other publications in the same general subject area. Many periodicals in the Library are available in full-text electronic format only.

        c). Selection Criteria

            1. General criteria governing selection are: community interests;
            accuracy of presentation; accessibility of content through general and specific subject indexes; the need for such periodicals in reference work; editorial and design quality; and the representation of a variety of viewpoints.

            2. Periodical acquisitions must meet the following standards:

  • Be a general publication, of interest to the layperson
  • If essentially informational (as opposed to recreational) in content, be indexed in at least one of the indexing services to which the Library subscribes
  • Have been in print for at least one year, to guard against the publication ceasing shortly after the Library subscribes to it
  • Have been favorably reviewed in the professional literature
  • Be published by a known commercial or scholarly publisher or professional association with a reputation for accuracy and authority

            3. Other criteria used in the selection process include: whether the journal or newspaper is available at other libraries in the Ramapo Catskill or the Southeastern New York library systems, and whether the Library has other periodicals in its collection that substantially overlap or duplicate the subject area.

            d). Periodicals on Microform

            Microfilm and, less frequently, microfiche editions of newspapers and periodicals are purchased to provide permanent backfiles for reference purposes. The physical bulk of paper issues of periodicals and frequency of their use are the two principal criteria used in determining whether to obtain and retain issues of serials in microform. Materials no longer available in their original form, such as old Rockland County newspapers and federal and state census reports, are also purchased on microfilm.

VII. MATERIALS SELECTION: CHILDREN’S SERVICES

    A. General Statement

        1. Children, preschool through early teens, are recognized as creative, inquiring individuals with unique capacities for intellectual and emotional growth. The resources of the entire Library are accessible to them. The Library upholds the Library Bill of Rights and believes that it is the responsibility of parents and guardians to determine what is appropriate for children’s reading and viewing.

        2. In order to serve all of the community’s children, primary emphasis is placed on building a diverse collection of quality print and audiovisual materials of interest to young people. Items will be added to the children’s collection in order to:

  • Expand their knowledge of the universe and humanity’s relationship to it
  • Further their search for understanding of themselves and their environment
  • Contribute to their aesthetic and intellectual experiences
  • Develop pride in their heritage and an understanding of other cultures
  • Improve their ability to make critical judgements
  • Enhance their enjoyment of reading, listening and viewing

        3. Secondary emphasis is placed on selecting children’s material that is useful to adults who work with children and is essential to the study of children’s literature.

            Examples:

  • Books of historical significance in children’s literature
  • Books of limited appeal to children but of importance because of author, illustrator, content or notability
  • Books and bibliographies about children’s literature
  • Biographical and critical materials about authors and illustrators of children’s books
  • Professional literature on library service to children

        4. Materials for children are selected by professional librarians who are expert in their field and knowledgeable about child development.

    B. Selection Criteria

        1. Children’s Services provides a core collection of standard materials and attempts to anticipate potential patron needs and interests. Selection of materials generally depends upon the quality of the presentation, the needs of the collection, and the importance and popularity of the subject matter. Each title is judged individually. Standard reviewing media and selection tools are used to evaluate materials for original purchase or for replacement. When reviewers’ opinions differ, the item is given special study by the selector.

        2. The same selection criteria apply for children as for adults. The subject, vocabulary and format must be suitable to the age and abilities of the children for whom the material is intended. A book of high quality may be approved, however, even though it contains some words and ideas not normally appropriate for children, if they are necessary to portray a period, environment, character, or incident with accuracy and authenticity.

        3. Titles that do not meet the department’s usual literary standards may be chosen to fulfill certain special needs and to act as stepping stones to better reading. Popular series such as Nancy Drew, the Hardy Boys, etc., fall under this heading.

        4. Some duplication of titles may be necessary to meet demand. Copies of materials in the young adult and adult collections will be duplicated if necessary. These titles may be duplicated because of their universal appeal, the overlapping interests and demand of different age groups, and the wide range of children’s reading abilities.

        5. A request by patrons or staff members for Library purchase of a title not in the collection will be carefully reviewed and selected or rejected according to the department’s basic criteria.

    C. Circulating Collection

        1. Fiction

        Consideration is given to clarity of theme, plot development, strong characterization, literary style, originality, imagination, relevancy, and readability. The book should be for children, not merely about children.

        2. Nonfiction

        Consideration is given to the accuracy and currency of the information, the objectivity of the presentation, the literary style, and to the author’s qualifications; to an adequate index, and to an attractive format with well-integrated illustrations, text, paper and binding well-integrated.

        3. Picture Books

        Generally designed for the preschool or primary grade child, picture books may be either fiction or nonfiction. They are distinguished by the art work which may be integrated with, or take precedence over, the text. The quality of illustration and format are of equal importance to the literary merit.

        4. Easy Reader Books

        Designed for the child who is beginning to read, easy reader books usually contain more text than picture books. They are distinguished by large, well-spaced print, short sentences, wide margins and art work integrated with the text. They may or may not have controlled vocabulary.

        5. Periodicals

        Periodicals for children are selected on the basis of their interest to children, literary quality, authority and accuracy of the content, and the magazine’s visual appeal. Adult magazines may be purchased for children because of subject interest.

        6. Classics

            a). A title already in the Library may be duplicated in a paperback edition if it is attractive and relatively sturdy.

            b). Often, several acceptable editions of a classic are purchased.

        7. Paperbacks

            a). A title already in the Library may be duplicated in a paperback edition if it is attractive and relatively sturdy.

            b). Original titles in paperback are given the same selection consideration as hardcovers.

        8. Picture Collection

        Pictures on subjects of particular interest to children are selected from free and inexpensive materials. All items, especially advertising, are carefully examined for bias and inaccuracies. Frequent review is necessary in order to maintain the quality of the collection.

        9. Parent Collection

        The Parent Collection provides practical advice on child rearing. It is intended for parents, teachers and other interested adults who work with children. Books in the collection deal with areas of physical, emotional, social, and educational development of children from birth through teens. In addition to books, the collection may house newsletters, pamphlets, newspaper and magazine articles.

        10. Pamphlets

            a). Pamphlets are purchased to supplement the book collection and to supply information otherwise not available.

            b). Pamphlets are selected within the reading abilities of children.

        11. Local Authors

        Books by local authors are accepted as gifts or purchased to preserve materials of local interest, provided they meet the general selection criteria. Duplication of such materials depends upon demand.

        12. Religion

        The Library attempts to provide a wide spectrum of religious materials suitable for children.

        13. Sex Education

        The Library provides materials that explain human physical development and reproduction in a simple and scientific manner. Text, illustrations, and format should be suited to the age levels for which the item is intended.

        14. Textbooks

        It is generally not part of the selection process to purchase specific textbooks and readers. Materials adopted by local school systems are not intentionally purchased.

        15. Series Books

        All types of books in a series are evaluated individually. Each is selected on its merits, using the same criteria as for other books.

        16. Large Print

        Large print fiction titles are integrated with the fiction collection. Most (if not all) are duplicate titles.

        17. Braille Books

        Some non-cataloged braille books are available to patrons.

    D. REFERENCE COLLECTION

        1. General Statement

        Reference material for children should satisfy their personal interests, their scholastic requirements, and their cognitive abilities. The children’s reference collection may also house what is normally circulating material in order to assure that appropriate information is always available.

        2. Selection Criteria

        Encyclopedias, dictionaries, atlases, and other reference materials are selected using the same basic criteria as nonfiction. Adult materials are sometimes duplicated for reference use.

VIII. MATERIALS SELECTION: AUDIOVISUAL COLLECTION

    A. Adult

        1. Audiobooks

        In addition to the general criteria listed in the main text of the collection management policy, selection for this collection is based on quality of interpretation and technique, plus the value of sound in conveying the subject matter to the listener. The collection contains fiction and nonfiction. As with print material, audiobooks are purchased in the unabridged version when available. This collection is not necessarily intended for use by the visually or physically disabled. The New York State Library for the Visually and Physically Handicapped maintains an excellent collection of talking-books for qualified citizens. Applications are available at the adult reference desk.

        2. Videocassettes and digital video discs [hereafter called video(s)]

            a). General Statement

            The Library acquires videos to serve the audiovisual needs of the community. The collection avoids specialized material and strives to serve the largest number of people. Selection of videos for adults is guided by a general design to maintain a one-third/two-thirds split between nonfiction and feature films. The collection does not include material purchased specifically for school or college curriculum use.

            b). Selection Criteria

                1) No single set of criteria is applied to all videos. Some items are judged primarily in terms of artistic merit or documentation of the times, while others are selected to satisfy the recreational and informational needs of the community. Stress is placed on acquiring videos of contemporary significance and permanent value.

                2) Consideration is given to popular demand, the relationship of the videos to the existing collection and to other videos available on the subject, its importance in film history, and the cost of the videos relative to its value. The collection includes videos of cultural, recreational, and instructional worth.

                3) The Library seriously considers suggestions from the public, but acquisitions are limited to works for which an acceptable level of quality has been determined in one or more of the following ways:

  • By the opinion of qualified reviewers in recognized, authoritative review sources
  • Through recognition by awards given by critical or artistic organizations, institutes or associations
  • In-house review evaluation by the department head

                4) If an artist, in seeking realistic representation of the human condition, includes material that is sexually candid or dialogue with vulgar diction, such inclusion will not be considered reason for rejection if the video otherwise meets standards for acquisition.

                5) General quality criteria also include the following:

  •  Present and potential relevance to community needs and interests
  • Insight into the human condition
  • Accurate presentation of factual information
  • Usefulness to intended audience
  • Public demand resulting from the attention of critics and reviews
  • High-quality performance and accurate content
  • Technical skill in production
  • Provides a presentation most effectively or appropriately delivered by the video format
  • Provides information or offers a presentation that is unique to or only available in video format

        3. Audio Recordings

            a). General Statement

            The purpose of the Library’s audio collection is to acquire musical recordings of lasting value, representing the widest variety of genres. The Library no longer purchases audiocassettes, but does purchase compact discs and will purchase new formats such as MP3s when they become available, widely used, and affordable.

            b). Selection Criteria

            1) Audio recordings are selected based on critical reviews in general and specialized audio magazines and books. The selection criteria used for musical recordings include: composition, performance, recording quality, and patron interest reflected by previous requests and circulation patterns.

            2) As with other media, the collection emphasizes quality and diversity, and does not avoid controversial material. Also, as with other media, recordings are evaluated in their entirety, not by isolated passages or tracks.

    B. Children

        1. General Statement

        Children are recognized as creative, inquiring individuals with unique capacities for intellectual and emotional growth. The resources of the entire Library are accessible to them.

        The Library acquires, makes available and encourages the use of audio-visual materials to serve the educational and recreational needs of young people. Selection of audio-visual materials is based on standard review journals related to audio-visual production as well as input from staff and Library users.

        2. Selection Criteria

            a). Selection of children’s audiocassettes, compact discs and read-alongs are based on the following criteria:

  • Effective use of audio format
  • Aesthetic and technical quality
  • Effective use of narration, sound effects, and music
  • Level of interest to children
  • Entertainment and/or instructional value

            For read-alongs, the accompanying books follow the same basic selection criteria for fiction and nonfiction.

            b). Children’s videos are selected based on the following criteria:

  • Quality of performance and technical skill
  • Lasting appeal to children
  • Quality of instructional and/or entertainment value
  • Ability to stimulate imagination and/or intellectual growth
  • Accuracy of information
  • Effective use of video format

            c). Children’s CD-ROMs are selected based on the following criteria:

  •  Current well-paced, accurate, non-stereotyped, and age appropriate
  • Well-written manual, on-screen help, and easy movement from one section of a program to another
  • Correct answers acknowledged and assistance provided for wrong answers
  • Appeal to children

 

APPENDIX A


LIBRARY BILL OF RIGHTS

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.


1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.

2. Libraries should provide materials and information presenting all points of
view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.

3. Libraries should challenge censorship in the fulfillment of their responsibility
to provide information and enlightenment.

4. Libraries should cooperate with all persons and groups concerned with
resisting abridgment of free expression and free access to ideas.

5. A person’s right to use a library should not be denied or abridged because of
origin, age, background, or views.

6. Libraries which make exhibit spaces and meeting rooms available to the
public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.


Adopted June 18, 1948.
Amended February 2, 1961, June 27, 1967, and January 23, 1980
by the ALA Council

May 14, 1982

ACCESS FOR CHILDREN AND YOUNG PEOPLE TO VIDEOTAPES
AND OTHER NON PRINT FORMATS

An Interpretation of the LIBRARY BILL OF RIGHTS

Library collections of videotapes, motion pictures, and other non print formats raise a number of intellectual freedom issues, especially regarding minors.

The interests of young people, like those of adults, are not limited by subject, theme, or level of sophistication. Librarians have a responsibility to ensure young people have access to materials and services that reflect diversity of materials sufficient to meet their needs.

To guide librarians and others in these issues, the American Library Association provides the following guidelines.

Article V of the Library Bill of Rights says, “A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.”


ALA’s Free Access to Libraries for Minors: An Interpretation of the Library Bill of Rights states:

The “right to use a library includes free access to, and unrestricted use of,
all the services, materials, and facilities the library has to offer. Every
restriction on access to, and use of, library resources, based solely on the
chronological age, educational level, or legal emancipation of users violates
Article V.”

… Parents – and only parents – have the right and the responsibility to
restrict the access of their children – and only their children – to library
resources. Parent or legal guardians who do not want their children to
have access to certain library services, materials or facilities, should so
advise their children. Librarians and governing bodies cannot assume the
role of parent or the functions of parental authority in the private relationship
between parent and child. Librarians and governing bodies have a public
and professional obligation to provide equal access to all library resources
for all library users.

Policies which set minimum age limits for access to videotapes and/or other audiovisual materials and equipment, with or without parental permission, abridge library use for minors. Further, age limits based on the cost of the materials are unacceptable. Unless directly and specifically prohibited by law from circulating certain motion pictures and video productions to minors, librarians should apply the same standards to circulation of these materials as are applied to books and other materials.

Recognizing that libraries cannot act in loco parentis, ALA acknowledges and supports the exercise by parents of their responsibility to guide their own children’s reading and viewing. Published reviews of films and videotapes and/or reference works which provide information about the content, subject matter, and recommended audiences can be made available in conjunction with non print collections to assist parents in guiding their children without implicating the library in censorship. This material may include information provided by video producers and distributors, promotional material on videotape packaging, and Motion Picture Association of America (MPAA) ratings if they are included on the tape or in the packaging by the original publisher and/or if they appear in review sources or reference works included in the library’s collection. Marking out or removing ratings information from videotape packages constitutes expurgation or censorship.

MPAA and other rating services are private advisory codes and have no legal standing*. For the library to add such ratings to the materials if they are not already there, to post a list of such ratings to the materials if they are not already there, to post a list of such ratings with a collection, or attempt to enforce such ratings through circulation policies or other procedures constitutes labeling, “an attempt to prejudice attitudes” about the material, and is unacceptable. The application of locally generated ratings schemes intended to provide content warnings to library users is also inconsistent with the Library Bill of Rights.

*For information on case law, please contact the ALA Office for Intellectual Freedom.

See also: “Statement on Labeling” and “Expurgation of Library Materials,” Interpretation of the Library Bill of Rights.

Adopted June 28, 1989, by the ALA Council; the quotation from Free Access to Libraries for Minors was changed after Council adopted the July 3, 1991, revision of that Interpretation.


[ISBN 8389-7351-5]

APPENDIX B

THE FREEDOM TO READ

The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label “controversial” views, to distribute lists of “objectionable” books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to avoid the subversion of politics and the corruption of morals. We, as citizens devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.

Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary citizen by exercising critical judgment, will accept the good and reject the bad. The censors, public and private, assume that they should determine what is good and what is bad for their fellow citizens.

We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they need the help of censors to assist them in this task. We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.

These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy.

Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.

Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.

We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.

We therefore affirm these propositions:

1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox or unpopular with the majority.

Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe by why we believe it.

2. Publishers, librarians, and booksellers do not need to endorse every idea or
presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated.

Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.

3. It is contrary to the public interest for publishers or librarians to bar access to
writings on the basis of the personal history or political affiliations of the author.

No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.


4. There is no place in our society for efforts to coerce the taste of others, to confine
adults to the reading matter deemed suitable for adolescents, or to inhibit the
efforts of writers to achieve artistic expression.

To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.

5. It is not in the public interest to force a reader to accept with any expression the
prejudgment of a label characterizing it or its author as subversive or dangerous.

The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for the citizen. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.

6. It is the responsibility of publishers and librarians, as guardians of the people’s
freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large.

It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive.

7. It is the responsibility of publishers and librarians to give full meaning to the
freedom to read by providing books that enrich the quality and diversity of
thought and expression. By the exercise of this affirmative responsibility, they
can demonstrate that the answer to a “bad” book is a good one, the answer to a
“bad” idea is a good one.

The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader’s purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all citizens the fullest of their support.

We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.

This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.

Adopted June 25, 1953, revised January 28, 1972, January 16, 1991, July 12, 2000, by the ALA Council and the AAP Freedom to Read Committee.

APPENDIX C

FREEDOM TO VIEW


The Freedom to View, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed:

1. To provide the broadest possible access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression.

2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials.

3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content.

4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, and other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content.

5. To contest vigorously, by all lawful means, every encroachment upon the public’s freedom to view.

This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989.

 

APPENDIX D

FREE ACCESS TO LIBRARIES FOR MINORS

An Interpretation of the LIBRARY BILL OF RIGHTS

Library policies and procedures which effectively deny minors equal access to all library resources available to other users violate the Library Bill of Rights. The American Library Association opposes all attempts to restrict access to library services, materials, and facilities based on the age of library users.

Article V of the Library Bill of Rights states, “A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.” The “right to use a library” includes free access to, and unrestricted use of, all the services, materials, and facilities the library has to offer. Every restriction on access to, and use of, library resources, based solely on the chronological age, educational level, or legal emancipation of users violates Article V.

Libraries are charged with the mission of developing resources to meet the diverse information needs and interests of the communities they serve. Services, materials, and facilities which fulfill the needs and interests of library users at different stages in their personal development are a necessary part of library resources. The needs and interests of each library user, and resources appropriate to meet those needs and interests, must be determined on an individual basis. Librarians cannot predict what resources will best fulfill the needs and interests of any individual user based on a single criterion such as chronological age, level of education, or legal emancipation.

The selection and development of library resources should not be diluted because of minors having the same access to library resources as adult users. Institutional self-censorship diminishes the credibility of the library in the community, and restricts access for all library users.

Librarians and governing bodies should not resort to age restrictions on access to library resources in an effort to avoid actual or anticipated objections from parents or anyone else. The mission, goals, and objectives of libraries do not authorize librarians or governing bodies to assume, abrogate, or overrule the rights and responsibilities of parents or legal guardians. Librarians and governing bodies should maintain that parents – and only parents – have the right and the responsibility to restrict the access of their children – and only their children – to library resources. Parents or legal guardians who do not want their children to have access to certain library services, materials or facilities, should so advise their children. Librarians and governing bodies cannot assume the role of parents or the functions of parental authority in the private relationship between parent and child. Librarians and governing bodies have a public and professional obligation to provide equal access to all library resources for all library users.

Librarians have a professional commitment to ensure that all members of the community they serve have free and equal access to the entire range of library resources regardless of content, approach, format, or amount of detail. This principle of library service applies equally to all users, minors as well as adults. Librarians and governing bodies must uphold this principle in order to provide adequate and effective service to minors.

Adopted June 30, 1972; amended July 1, 1981; July 3, 1991, by the ALA Council

[ISBN 8389-7549-6]

APPENDIX E

STATEMENT ON LABELING
An Interpretation of the LIBRARY BILL OF RIGHTS

Labeling is the practice of describing or designating materials by affixing a prejudicial label and/or segregating them by a prejudicial system. The American Library
Association opposes these means of predisposing people’s attitudes toward library materials for the following reasons:

1. Labeling is an attempt to prejudice attitudes and as such, it is a censor’s tool.

2. Some find it easy and even proper, according to their ethics, to establish criteria for judging publications as objectionable. However, injustice and ignorance rather than justice and enlightenment result from such practices, and the American Library Association opposes the establishment of such criteria.

3. Libraries do not advocate the ideas found in their collections. The presence of books and other resources in a library does not indicate endorsement of their contents by the library.

A variety of private organizations promulgate rating systems and/or review materials as a means of advising either their members or the general public concerning their opinions of the contents and suitability or appropriate age for use of certain books, films, recordings, or other materials. For the library to adopt or enforce any of these private systems, to attach such ratings to library materials, to include them in bibliographic records, library catalogs, or other finding aids, or otherwise to endorse them would violate the Library Bill of Rights.

While some attempts have been made to adopt these systems into law, the constitutionality of such measures is extremely questionable. If such legislation is passed which applies within a library’s jurisdiction, the library should seek competent legal advice concerning its applicability to library operations.

Publishers, industry groups, and distributors sometimes add ratings to material or include them as part of their packaging. Librarians should not endorse such practices. However, removing or obliterating such ratings – if placed there by or with permission of the copyright holder – could constitute expurgation, which is also unacceptable.

The American Library Association opposes efforts which aim at closing any path to knowledge. This statement, however, does not exclude the adoption of organizational schemes designed as directional aids or to facilitate access to materials.

Adopted July 13, 1951. Amended June 25, 1971; July 1, 1981, June 26, 1990, by the ALA Council. [ISBN 8389-5226-7]

 

APPENDIX F

NEW CITY LIBRARY

CITIZEN’S REQUEST FOR RECONSIDERATION OF MATERIAL

IMPORTANT: The entire form must be completed in order for an item to be reconsidered.

PLEASE PRINT

Date __________________

Request initiated by: ____________________________________________________

Address _______________________________________ Telephone ______________

Complainant represents:
___him/herself
___organization ________________________________________________________

FORMAT: ____Book ____Video ____Audio cassette ____Compact disc
____Book-on-Tape ____other (specify) ___________________

Author/Artist/Director: ____________________________________________

Title: __________________________________________________________

Publisher/Producer: _______________________________________________

1. Did you read/view/listen to the entire item? __________________________
Parts _________________________________________________________

2. To what do you object: (Cite pages, scenes, etc.) ______________________
______________________________________________________________
______________________________________________________________
3. To what do you approve: (Cite pages, scenes, etc.) _____________________
______________________________________________________________
______________________________________________________________
4. What do you believe is the theme of this book/video/audio recording? ______
______________________________________________________________
______________________________________________________________
5. What do you feel might be the result of reading/viewing/hearing this material?
______________________________________________________________
______________________________________________________________

6. Are you aware of the judgment of this material by critics? __________________

7. What would you like the library to do about this item? _____________________
_________________________________________________________________
_________________________________________________________________

8. What alternative book/video/audio recording of equal quality do you recommend
that will convey a similar perspective? __________________________________
_________________________________________________________________


Signature ___________________________

12/20/90

 

APPENDIX G

NEW YORK STATE

CIVIL PRACTICE LAW AND RULES


4509. Library records

Library records, which contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films or records, shall be confidential and shall not be disclosed except that such records may be disclosed to the extent necessary for the proper operation of such library and shall be disclosed upon request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.

(Added L.1982, c.14, 1; amended L.1988, c.112, 1.)

Historical and Statutory Notes

1988 Amendments. L.1988, c. 112 1, eff. June 13, 1988, in catchline, deleted “circulation” following “Library” and in text, substituted “Library records,” for “Records related to the circulation of library materials” and inserted, “including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films or records,”.
Effective Date. Section effective Mar. 10, 1982, pursuant to L.1982, c. 14  2.

 

APPENDIX H

NEW CITY LIBRARY INTERNET ACCESS POLICY

In response to advances in technology and the changing needs of the community, the New City Library endeavors to develop collections, resources, and services that meet the cultural, information, recreational, and educational needs of Clarkstown’s diverse population. It is within this context that the library offers access to the Internet.

The Internet is currently an unregulated medium. It offers access to a wealth of information and graphical materials that are enriching to individuals of all ages. The Internet also allows access to material that may be inaccurate, offensive and/or illegal.

Internet sources are not subject to the same selection criteria that the library uses for other materials.

The Library staff will not monitor any user’s Internet use, except for length of time used to ensure equal opportunity of access for everyone. The Internet is a global entity with a highly diverse user population and patrons use it at their own risk. The Library has no control over the information accessed through the Internet and is not responsible for its content. All Internet resources assessable through the Library are provided equally to all library users. The user (or the parent/guardian of a minor) is responsible for his or her Internet session at all times. Minors are defined in this policy as youths under the age of 18 years.

Internet access in the Children’s room may be “filtered” and/or guided to only certain sites. Filtering may or may not allow valid and legally protected materials to appear. Filtering may or may not stop offensive, inaccurate, or illegal materials to appear. No filter is 100% effective and the Library does not guarantee that a site may or may not be accessed.

It is the right and responsibility of parents or guardians, not the Library or its staff, to determine what is appropriate and to monitor a minor child’s use of the Internet. Parents are advised to supervise a child’s Internet sessions.

A user’s access to the Library’s computer network and Internet is a privilege, not a right. A user may lose this privilege by his or her actions or by failing to report any violations by other users that come to the attention of the user. Failure to comply with this policy and its procedures will result in the forfeiture of the user’s right to access Library computers (see Unacceptable Uses of Computers, below). The Library reserves the right to terminate any Internet session that disrupts library services or that involves user behavior that violates Library policies. The Library staff will develop such rules and procedures as are necessary to ensure the fair and reasonable use of Internet access.

Acceptable Uses of Computers

Users should be sensitive to the public nature of shared facilities and take care not to display images, sounds, or messages in a way that will negatively affect those who find them objectionable or offensive. Display of Internet content should comply with personnel harassment policies and State and Federal laws.

Unacceptable Uses of Computers

Among the uses that are considered unacceptable and which constitute a violation of this policy are the following:

1. Uses that violate the law or encourage others to violate the law. Transmitting of offensive or harassing messages; offering for sale or use any substance the possession or use of which is prohibited by law; viewing, transmitting or downloading pornographic materials or materials that encourage others to violate the law; downloading or transmitting confidential, trade secret information, or copyrighted materials. Even if materials on the networks are not marked with the copyright symbol, users should assume that all materials are protected unless there is explicit permission on the materials to use them.

2. Uses that cause harm to others or damage to their property. Engaging in defamation (harming another’s reputation by lies), uploading a worm, virus, “Trojan horse,” “time bomb” or other harmful form of programming or vandalism; participating in “hacking” activities or any form of unauthorized access to other computers, networks, or information systems.

3. Uses that jeopardize the security of access of the computer network or other networks on the Internet. Disclosing or sharing the user’s password with others; impersonating another user; using one’s own software programs on the library’s computers; altering the Library’s computer settings; damaging or modifying computer equipment or software.

4. Uses that compromise the safety and security of minors when using e-mail, chat rooms and other forms of direct electronic communications. Minors under age 18: Giving others private information about one’s self or others, including credit card numbers and social security numbers; arranging a face-to-face meeting with someone one has “met” on the computer network or Internet without a parent’s permission.

5. Uses that are termed harmful to minors as defined by the Communications Act of 1934, 47 USC Section 254 [h] [7], as meaning any picture, image, graphic image file or other visual depiction that taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion; depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal orperverted sexual acts, or a lewd exhibition of the genitals; taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors.

6. Uses that violate confidentiality of information, specifically: New York Consolidated Laws 4509 pertaining to library records, below:

NY CLS CPLR 4509 (2001)

4509 Library records:

Library records, which contain names or other personally identifying details

regarding the users of public, free association, school, college and university

libraries and library systems of this state, including but not limited to records

related to the circulation of library materials, computer database searches,

interlibrary loan transactions, reference queries, requests for photocopies of

library materials, title reserve requests, or the use of audiovisual materials, films

or records, shall be confidential and shall not be disclosed except that such

records, shall be confidential and shall not be disclosed except that such

records may be disclosed to the extent necessary for the proper operation of such

library and shall be disclosed upon request or consent of the user or pursuant to

subpoena, court order or where otherwise required by statute.

Adopted 6/20/02

 

APPENDIX I

GIFTS TO LIBRARY FROM MEMBERS OF COMMUNITY

POLICY

Donations and bequests of money, personal property, or real estate are encouraged and accepted, and are subject to review by the Board of Trustees.

PRACTICE

Gifts of books, periodicals, records, tapes, equipment, etc., shall be added to the library’s collection only as such gifts are useful and fit in with the library’s needs, goals, and programs. In accepting gifts every consideration shall be given to the donor’s wishes as long as they are consistent with the library’s needs and policies. The library reserves the right to refuse books or other items.

Money gifts, gifts of stocks, bonds, endowments, estates, land, etc., will be accepted provided conditions of such gifts are acceptable to the Board of Trustees, and shall be deposited and/or used as determined by the Board.

Special memorial gifts of funds for the purchase of books or other library materials may be accepted and appropriate notations placed on them at the discretion of the Library Director. If gifts of funds for the purchase of books or other library materials are to be accepted, the donor may have the choice of selecting one of the following three dedications: In Tribute to Proper Name; In Memory of: Proper Name; Donated to the New City Library by:  Proper Name. (4/19/01)

The library will ordinarily not accept materials which are not outright gifts.

The appropriate means of recognizing donors of gifts to the library shall be determined by the Board of Trustees.

The appraising of a gift to the library for tax, insurance, or other purposes is the responsibility of the donor, but the library may make arrangements for and suggestions concerning appraisals. The cost of the appraisal should ordinarily be borne by the donor. The acceptance of a gift which has been appraised by a third – and disinterested – party does not in any way imply an endorsement of the appraisal by the library.


Adopted by the
Board of Trustees
7/19/90
(amended 5/17/01)