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COLLECTION MANAGEMENT POLICY

Adopted by The New City Library Board of Trustees March 20, 2003

The collection management policy of the New City Library is presented with the intent of clarifying the criteria used in selecting, maintaining, and withdrawing items from the Library’s collection.

This policy shall be reviewed from time to time by the Board of Trustees.

Table of contents

I. STATEMENT OF POLICY

A. Library Service

The primary purpose of the Library is to select, organize, and make readily available reading, listening, and viewing materials to all the residents of the Clarkstown Central School District. These materials are also available to any person for use on-site and to many non-district residents either directly or through interlibrary loan. Clarkstown Central School District patrons may also borrow items not owned by the New City Library from other Ramapo Catskill Library System (RCLS) libraries and through various interlibrary loan networks nationwide.

B. Mission of the Library

1. The New City Library intends to provide materials which will:
· Aid in personal enrichment
· Encourage life-long self-education and supplement formal study
· Support cultural and recreational activities
· Stimulate thoughtful awareness in the affairs of the world by providing access to a variety of opinions on matters of current interest

2. Special efforts are made to address the needs of particular groups within the service area, such as specific racial or ethnic groups, age groups, and the disabled. That certain groups do not use the library does not mean that appropriate material is ignored or avoided; instead, the library works to attract those potential users.

C. Intellectual Freedom

1. Free and open access to information is every citizen’s right. Because the Library serves people of diverse backgrounds and interests, every effort is made to provide material representative of that diversity. Works treating all aspects of human experience, theoretical ideas, historical topics, and current issues are freely available to Library users. Similarly, creative works in all media are chosen, in so far as possible, to meet the wide variety of cultural and recreational needs of the community.


2. The Library’s responsibility to serve all citizens requires that prejudice and self-interest play no part in collection management. The nationality, religion, or political views of an author or artist will not cause his or her work to be automatically included or excluded. Nor will the controversial nature of certain subjects, authors, or language be cause for automatic inclusion or exclusion. Each item will be selected on its individual merit and role in the collection.

3. The Library believes in open access to a diverse collection and incorporates as an integral part of this policy the “Library Bill of Rights,” the “Intellectual Freedom Statement” and the “Freedom to View Statement” as adopted by the American Library Association. These documents are attached in Appendices A, B, and C.

4. Free and open access is the cornerstone of public library service. The Library’s belief in this philosophy means that it adheres to the American Library Association’s interpretation of the “Library Bill of Rights” relative to “Free Access to Libraries for Minors” (Appendix D).

5. Labels or other devices that flag or rate materials in some way as dangerous, subversive, obscene, or undesirable will not be used. The Library upholds the American Library Association’s “Statement of Labeling” (Appendix E).

6. Library materials will be housed in publicly accessible locations. Occasionally, however, it may be necessary to place materials in secured areas in order to protect them from theft or willful damage. In other cases storage may be necessary because of limited shelving space.

D. Reconsideration of Material

1. Any person who wishes the Library to reconsider the selection of an item must fill out a “Request for Reconsideration of Material” form. (Appendix F.) These forms are available at the Adult and Children’s Information Desks. The Request is reviewed by a committee consisting of appropriate department heads. A written response will be sent to the complainant. If the complainant is not satisfied with the decision, he or she may then appeal in writing to the Director. The Director will review the material and issue a response. If the complainant is still not satisfied, he or she may appeal to the Board of Trustees. The decision of the Board is final.

2. The basis for selection of all materials is the criteria set forth in the Collection Management Policy. Reconsideration of all materials is also based on this Policy.

E. Privacy

In accordance with applicable laws, the Library protects each user’s right to privacy regarding information sought and materials borrowed. A copy of the New York State law on confidentiality of records is attached (Appendix G).

F. Internet Access

The Library offers free access to the Internet for any Library user. The Internet is offered solely to provide access to the vast wealth of information available through this resource, and is done so within the guidelines in the Internet Access Policy adopted by the Board of Trustees (Appendix H).

In addition, the Library subscribes to certain databases that may only be accessed through the Internet.

Internet Access offered in the Children’s Department is filtered using a standard commercial filter subject to the limitations of the filtering software in use. (See Appendix H).


II. RESPONSIBILITY FOR SELECTION

Ultimate responsibility for selection rests with the Director, who works within a framework of policies and guidelines approved by the Board of Trustees. The Director delegates the authority to select materials to Department Heads. Within each department, responsibility for portions of the collection may be delegated to other professional librarians. In all cases, the selectors are professional librarians with masters degrees from accredited schools of library science.

A. Adult Services

The Head of Adult Services is responsible for selecting and maintaining adult level material of all types, including supervision of librarians responsible for developing the reference, local history, periodical, young adult collections and certain audiovisual materials.

B. Children’s Services

The Head of Children’s Services is responsible for selecting and maintaining all juvenile print materials, as well as audio and video recordings, and computer software.

C. Audiovisual Services

The Head of Audiovisual Services is responsible for selecting and maintaining certain adult level audiovisual materials.

III. SELECTION CRITERIA

A. Definition of Terms

1. The words “book,” “materials,” or other synonyms as they may occur in this policy have the widest possible meaning; hence it is implicit that all media are included: print, audio-visual, artist rendering, microform, and software.

This is also intended to include new technologies when they are suitable to the Library’s purpose and within budgetary means.

2. “Selection” refers to the decision that must be made either to add, retain, or withdraw a given item. Selection does not indicate Library endorsement.

B. Selection Aids

Standard review journals related to libraries and to the publishing and audio-visual production trades are the principal tools used for material selection. Staff and library users are actively encouraged to suggest materials for purchase. Patrons may make purchase requests at the children’s, adult reference or audiovisual desks, or leave a note in the suggestion box at the circulation desk. Requests will be seriously considered in accordance with the Collection Management Policy.

C. General Criteria for Selection of Print and Audiovisual Materials.

One or more of the following criteria are applied in selection:
· Reputation and significance of an author or artist
· Authority and accuracy of information
· Comprehensive coverage or depth of treatment of a subject
· Literary merit or artistic excellence based on standard review journals
· Relevance to present or anticipated needs and interests of the community
· Permanent value as a resource, including consideration of physical durability when known
· Timeliness, reflecting new areas of knowledge or changing conditions in contemporary life
· Relation to existing materials in the collection, including relevance to a balanced collection representing many points of view
· Readability and clarity (format, vocabulary level) in relation to the intended audience
· Critical evaluation in reviewing media
· Availability of materials in area libraries
· Local history interest
· Format
· Price

IV. GIFTS AND MEMORIALS

A. Gifts to Library From Members of the Community

  1. Policy:  The New City Library acknowledges the great importance of gifts and donations to enrich and improve the Library's resources.  The Library welcomes gifts of money, books, equipment, works of art, documents, photographs or property of any kind that promotes the mission of the Library.  The Library reserves the right to refuse any gift that the Board of Trustees, in its sole discretion, deems not to be in the best interest of the Library to accept.
     
  2. Practice:  Gifts may be accepted with the understanding that the Library reserves the right to add them to its collection, distribute them to other libraries, donate, sell or discard them.  The Board of Library Trustees will take under advisement specific requests for the disposition of an item but the gift will be returned if the request is not deemed to be suitable to the goals and objectives of the Library.  Accordingly, if the Library accepts a gift, that gift shall be final and no restrictions on the Library's ownership, possession, use or disposition of the gift shall be effective, unless approved by the express vote of the Board of Library Trustees and memorialized in writing.
     
    1. Monetary gifts, gifts of stock, bonds, endowments, estates, land, etc. will be accepted provided conditions of such gifts are acceptable to the Board of Trustees, and shall be deposited and/or used as determined by the Board.
       
    2. Gifts of books, periodicals, audio/visual items, equipment, etc. which are in good condition shall be added to the Library's collection only as such gifts are useful and fit in with the Library's needs, goals and programs.  The Library reserves the right to refuse books or other items.  Gift materials shall be subject to the same selection standards for the selection of purchased materials.
       
  3. Recognition of Gifts:  Generally, the appropriate means of recognizing donors of gifts to the Library shall be determined by the Board of Trustees.  The Library welcomes monetary gifts in recognition of individuals or organizations.  Appropriate notations may be placed on the Library premises, or affixed to books or other library materials, in the discretion of the Library Director.  If gifts or funds for the purchase of books or other library materials are accepted, the donor may have the choice of selection one of the following three dedications, to be affixed to the materials:
     
    1. In Tribute to Proper Name;
    2. In Memory of Proper Name;
    3. Donated to the New City Library by Proper Name.
       
  4. Valuation:  The Library will provide a timely, written acknowledgement of the receipt of gifts to the donor.  Income tax regulations leave determination of the gift's monetary value to the donor.  Any donor wishing to have an appraisal of a gift done for income tax purposes should do so prior to donation.  The acceptance of a gift that has been appraised by a neutral party does not imply an endorsement of the appraisal by the Library.
     
  5. Taxation:  Gifts and donations to the library are tax deductible as allowed by law.

Adopted by the Board of Trustees 3-16-06

V. MAINTENANCE OF THE COLLECTION

A. Criteria for Withdrawal

1. To maintain the quality of the Library’s collections, ongoing review and evaluation is required. The Library recognizes that information is ever-changing and that incorrect or out-of-date materials often are worse than no materials at all. Housing obsolete items also interferes with the efficient allocation of the Library’s resources. It is, therefore, the policy of the Library to systematically remove items that are outdated, in poor physical condition, or no longer in demand. Discarded materials will be disposed of as the Library deems best.

2. Special care will be taken to retain local materials and works by local authors.

B. Criteria for Replacement

Lost or withdrawn material is not automatically replaced. Each item must meet selection criteria anew, taking into consideration patron interest, existing coverage, and the availability of newer or better materials.

VI. MATERIALS SELECTION: ADULT/YOUNG ADULT SERVICES

A. General Statement

1. The adult circulating collection is designed to enrich the personal, professional, cultural, and recreational needs of the community. Classic works of history, literature, philosophy, science, and art form the foundation upon which the remaining collection is built. Materials are selected using the basic criteria outlined previously and below.

2. Young adults (YA) are generally served by the Adult, Young Adult and Reference departments of the Library. To assist readers in the transition from the Children’s Department, however, a separate YA reading collection is maintained. Materials in this area are chosen with an awareness that adolescence covers a wide range of ages, reading levels, interests, and maturity levels. The Young Adults area is intended primarily to encourage pleasure reading and includes popular magazines, paperbacks, and hardbound books that are pertinent to the interests and needs of young people.

3. Young Adult nonfiction is labeled YA and is intershelved with the Adult nonfiction. This practice promotes the greatest use of both collections for adults of all ages.

B. Selection Criteria

1. Fiction

Selection of fiction follows the general criteria outlined in the body of the collection management policy. The Library has set no arbitrary, single standard of literary quality. An attempt is made to satisfy a public that varies in education, interests, tastes, and
reading skill. Under these circumstances, fiction selection means choosing not only the most distinguished novels, but also those that are competently written, pleasing, and in high demand. Each title is considered in comparison with good work which has been done in the writer’s specific field. The literary criteria applied in the case of an experimental novel, for example, will differ from those by which a mystery story is judged.

a). Browsing Paperbacks
Selection is based upon popular demand and the books are arranged for ease of access and display. Titles in this collection may be unique or duplicates of existing volumes.

2. Nonfiction

Selection follows the general criteria outlined in the body of the collection management policy. The nonfiction collection emphasizes the practical application of knowledge.

a). Reference
Reference sources provide current and accurate information needed for daily living, business and public service, and personal and scholastic research. Subject value is stressed in reference materials more than style or presentation. Practical works, as well as scholarly, are included in the collection. Highly specialized and professional works are outside the scope of the Library’s service and thus are not included. The demonstrated and anticipated interests, as well as the educational and informational needs of the community, are the basis for much of the selection. Also considered is whether the information is available through the Ramapo Catskill Library System or elsewhere in the area.

b). Rockland Room
The aim of the Rockland Room collection is to acquire and preserve library materials pertaining to the history of New City and the Town of Clarkstown in particular, and Rockland County in general, along with works about New York State and New Jersey that may assist patrons to place local events in a larger historical context. The collection is intended to meet the general informational needs of interested citizens, local historians, genealogists, school children, and casual readers. Special collection emphasis is placed on genealogical research, including subscriptions to electronic databases. Works by local authors are acquired according to their own intrinsic merits, evaluated by the same criteria applied to other works of fiction and nonfiction, and shelved in the general book collection.

c). Sex Education
The Library provides books and other materials that explain human physiology, development, and reproduction in plain language. Material also is selected that addresses sexual orientation, birth control, abortion, and the ethical/moral issues surrounding these topics. As with all issues of potential controversy, the Library attempts to provide variety and balance of viewpoints.

d). Religion
The Library provides sacred books of the world’s religions, as well as historical, evaluative, and inspirational materials related to those religions. The Library also provides materials about atheism, agnosticism, humanism, and other ethical and religious currents outside the traditional religious mainstream. This subject area also includes biographies of religious leaders, books of prayer, and world mythology.

e). Foreign Language Materials
At present, the Library selects materials in Spanish, Korean and Russian. Books in other languages or in translation are available through interlibrary loan. In addition the Library selects foreign language materials (including English as a second language) for the purpose of learning.

f). Curriculum Needs
Although the Library supports formal education, it does not function as a substitute for college or school libraries. The Library’s mission requires that it place greater emphasis upon non-school educational needs, such as preschool enrichment, extracurricular information, and self-instruction. The Library does not normally choose textbooks or college and post-graduate level materials that are highly specialized.

g). Government Documents
The Library is not a depository for United States or New York State Documents. Select documents, usually directories and statistical compilations, are purchased individually.

h). Pamphlet Materials
Pamphlet selection follows the general policy outlined for other items. Since this material is inexpensive and frequently free, useful pamphlets are acquired in multiple copies. They supplement books and magazines. Because many pamphlets are issued for advertising or propaganda purposes, great care is used in their selection. A balance of viewpoints on controversial issues is sought; polemical treatment is avoided. Acceptable pamphlet material has the issuing agency or publisher clearly identified.


3. Format

In addition to considerations of layout, print style, artistic/photographic reproduction, and physical durability, the following criteria are weighed regarding format:

a). Paperback vs. Clothbound
When paperback and clothbound editions of a given book are released simultaneously, paperbound often is chosen for reasons of economy. Exceptions may include: classics; collected or major works; and materials by popular authors or on popular subjects where demand is expected to endure for many years. To aid durability, paperback originals may be reinforced in-house or sent to a bindery.

b). Print vs. Electronic
When both formats are available, the decision to purchase hard copy or electronic versions of a given resource involves several criteria, including: space considerations within the building; price and/or network license costs; the value of the currency of the resource; and anticipated use of the resource. For instance, a reasonably priced electronic periodical index that is updated daily will be more worthwhile (i.e., used by more people because the information is more current) than a cheaper annual version of the same resource in book form.

c). Computer Software
The Library purchases some types of software for the purpose of lending. Examples include encyclopedia and other reference material, games, home improvement, etc. The Library does not acquire software that requires individual licensing. Some books and videos arrive packaged with samples of software. The Library catalogs and circulates this software with the accompanying book or video but does not duplicate or replace this software if it is damaged in the course of use.

d). Large-Print Books
This collection is targeted toward senior citizens and the visually impaired. The collection consists of fiction and a small amount of nonfiction. Current best sellers are purchased in large-print format as soon as they become available.

e). Braille Books
The Library does not purchase books in Braille. Qualified patrons may acquire Braille books through the New York State Library for the Blind and Physically Handicapped via RCLS. Application forms are available at the adult reference desk.

f). Abridged Material
The Library ordinarily does not select condensed or abridged versions of material when the complete version is available and affordable.

4. PERIODICALS

a). General Statement

A wide range of popular magazines, scholarly journals, newspapers, business and investment serials, and other periodicals are purchased to provide information on current issues and events, recent research material for personal and scholastic study, and general and topical recreational reading. Several large-print magazines are also purchased. In addition, some periodicals are acquired to serve as materials selection aids and to provide professional reading for the staff of the Library.

b). Selection and Maintenance Process

The adult and young adult periodicals collections are reviewed annually by the Head of Adult Services, the Young Adult Librarian, the Reference Supervisor, and a committee composed of other librarians on the adult services and reference staffs. New periodicals, especially any indexed online and in print, and subscribed to by the Library are considered, as are all magazines, journals, business services, and newspapers that have been suggested by patrons and staff during the preceding year. Whenever possible, sample copies and/or critical reviews are read. All periodicals are evaluated relative to other publications in the same general subject area. Many periodicals in the Library are available in full-text electronic format only.

c). Selection Criteria

1. General criteria governing selection are: community interests;
accuracy of presentation; accessibility of content through general and specific subject indexes; the need for such periodicals in reference work; editorial and design quality; and the representation of a variety of viewpoints.

2. Periodical acquisitions must meet the following standards:
· Be a general publication, of interest to the layperson
· If essentially informational (as opposed to recreational) in content, be indexed in at least one of the indexing services to which the Library subscribes
· Have been in print for at least one year, to guard against the publication ceasing shortly after the Library subscribes to it
· Have been favorably reviewed in the professional literature
· Be published by a known commercial or scholarly publisher or professional association with a reputation for accuracy and authority

3. Other criteria used in the selection process include: whether the journal or newspaper is available at other libraries in the Ramapo Catskill or the Southeastern New York library systems, and whether the Library has other periodicals in its collection that substantially overlap or duplicate the subject area.

d). Periodicals on Microform

Microfilm and, less frequently, microfiche editions of newspapers and periodicals are purchased to provide permanent backfiles for reference purposes. The physical bulk of paper issues of periodicals and frequency of their use are the two principal criteria used in determining whether to obtain and retain issues of serials in microform. Materials no longer available in their original form, such as old Rockland County newspapers and federal and state census reports, are also purchased on microfilm.

VII. MATERIALS SELECTION: CHILDREN’S SERVICES

A. General Statement

1. Children, preschool through early teens, are recognized as creative, inquiring individuals with unique capacities for intellectual and emotional growth. The resources of the entire Library are accessible to them. The Library upholds the Library Bill of Rights and believes that it is the responsibility of parents and guardians to determine what is appropriate for children’s reading and viewing.

2. In order to serve all of the community’s children, primary emphasis is placed on building a diverse collection of quality print and audiovisual materials of interest to young people. Items will be added to the children’s collection in order to:

· Expand their knowledge of the universe and humanity’s relationship to it
· Further their search for understanding of themselves and their environment
· Contribute to their aesthetic and intellectual experiences
· Develop pride in their heritage and an understanding of other cultures
· Improve their ability to make critical judgements
· Enhance their enjoyment of reading, listening and viewing

3. Secondary emphasis is placed on selecting children’s material that is useful to adults who work with children and is essential to the study of children’s literature.

Examples:
· Books of historical significance in children’s literature
· Books of limited appeal to children but of importance because of author, illustrator, content or notability
· Books and bibliographies about children’s literature
· Biographical and critical materials about authors and illustrators of children’s books
· Professional literature on library service to children

4. Materials for children are selected by professional librarians who are expert in their field and knowledgeable about child development.


B. Selection Criteria

1. Children’s Services provides a core collection of standard materials and attempts to anticipate potential patron needs and interests. Selection of materials generally depends upon the quality of the presentation, the needs of the collection, and the importance and popularity of the subject matter. Each title is judged individually. Standard reviewing media and selection tools are used to evaluate materials for original purchase or for replacement. When reviewers’ opinions differ, the item is given special study by the selector.

2. The same selection criteria apply for children as for adults. The subject, vocabulary and format must be suitable to the age and abilities of the children for whom the material is intended. A book of high quality may be approved, however, even though it contains some words and ideas not normally appropriate for children, if they are necessary to portray a period, environment, character, or incident with accuracy and authenticity.

3. Titles that do not meet the department’s usual literary standards may be chosen to fulfill certain special needs and to act as stepping stones to better reading. Popular series such as Nancy Drew, the Hardy Boys, etc., fall under this heading.

4. Some duplication of titles may be necessary to meet demand. Copies of materials in the young adult and adult collections will be duplicated if necessary. These titles may be duplicated because of their universal appeal, the overlapping interests and demand of different age groups, and the wide range of children’s reading abilities.

5. A request by patrons or staff members for Library purchase of a title not in the collection will be carefully reviewed and selected or rejected according to the department’s basic criteria.


C. Circulating Collection

1. Fiction

Consideration is given to clarity of theme, plot development, strong characterization, literary style, originality, imagination, relevancy, and readability. The book should be for children, not merely about children.

2. Nonfiction

Consideration is given to the accuracy and currency of the information, the objectivity of the presentation, the literary style, and to the author’s qualifications; to an adequate index, and to an attractive format with well-integrated illustrations, text, paper and binding well-integrated.

3. Picture Books

Generally designed for the preschool or primary grade child, picture books may be either fiction or nonfiction. They are distinguished by the art work which may be integrated with, or take precedence over, the text. The quality of illustration and format are of equal importance to the literary merit.

4. Easy Reader Books

Designed for the child who is beginning to read, easy reader books usually contain more text than picture books. They are distinguished by large, well-spaced print, short sentences, wide margins and art work integrated with the text. They may or may not have controlled vocabulary.

5. Periodicals

Periodicals for children are selected on the basis of their interest to children, literary quality, authority and accuracy of the content, and the magazine’s visual appeal. Adult magazines may be purchased for children because of subject interest.

6. Classics

a). A title already in the Library may be duplicated in a paperback edition if it is attractive and relatively sturdy.

b). Often, several acceptable editions of a classic are purchased.

7. Paperbacks

a). A title already in the Library may be duplicated in a paperback edition if it is attractive and relatively sturdy.

b). Original titles in paperback are given the same selection consideration as hardcovers.

8. Picture Collection

Pictures on subjects of particular interest to children are selected from free and inexpensive materials. All items, especially advertising, are carefully examined for bias and inaccuracies. Frequent review is necessary in order to maintain the quality of the collection.

9. Parent Collection

The Parent Collection provides practical advice on child rearing. It is intended for parents, teachers and other interested adults who work with children. Books in the collection deal with areas of physical, emotional, social, and educational development of children from birth through teens. In addition to books, the collection may house newsletters, pamphlets, newspaper and magazine articles.

10. Pamphlets

a). Pamphlets are purchased to supplement the book collection and to supply information otherwise not available.

b). Pamphlets are selected within the reading abilities of children.

11. Local Authors

Books by local authors are accepted as gifts or purchased to preserve materials of local interest, provided they meet the general selection criteria. Duplication of such materials depends upon demand.

12. Religion

The Library attempts to provide a wide spectrum of religious materials suitable for children.

13. Sex Education

The Library provides materials that explain human physical development and reproduction in a simple and scientific manner. Text, illustrations, and format should be suited to the age levels for which the item is intended.

14. Textbooks

It is generally not part of the selection process to purchase specific textbooks and readers. Materials adopted by local school systems are not intentionally purchased.

15. Series Books

All types of books in a series are evaluated individually. Each is selected on its merits, using the same criteria as for other books.

16. Large Print

Large print fiction titles are integrated with the fiction collection. Most (if not all) are duplicate titles.

17. Braille Books

Some non-cataloged braille books are available to patrons.

D. REFERENCE COLLECTION

1. General Statement

Reference material for children should satisfy their personal interests, their scholastic requirements, and their cognitive abilities. The children’s reference collection may also house what is normally circulating material in order to assure that appropriate information is always available.

2. Selection Criteria

Encyclopedias, dictionaries, atlases, and other reference materials are selected using the same basic criteria as nonfiction. Adult materials are sometimes duplicated for reference use.

VIII. MATERIALS SELECTION: AUDIOVISUAL COLLECTION

A. Adult

1. Audiobooks

In addition to the general criteria listed in the main text of the collection management policy, selection for this collection is based on quality of interpretation and technique, plus the value of sound in conveying the subject matter to the listener. The collection contains fiction and nonfiction. As with print material, audiobooks are purchased in the unabridged version when available. This collection is not necessarily intended for use by the visually or physically disabled. The New York State Library for the Visually and Physically Handicapped maintains an excellent collection of talking-books for qualified citizens. Applications are available at the adult reference desk.

2. Videocassettes and digital video discs [hereafter called video(s)]

a). General Statement

The Library acquires videos to serve the audiovisual needs of the community. The collection avoids specialized material and strives to serve the largest number of people. Selection of videos for adults is guided by a general design to maintain a one-third/two-thirds split between nonfiction and feature films. The collection does not include material purchased specifically for school or college curriculum use.

b). Selection Criteria

1) No single set of criteria is applied to all videos. Some items are judged primarily in terms of artistic merit or documentation of the times, while others are selected to satisfy the recreational and informational needs of the community. Stress is placed on acquiring videos of contemporary significance and permanent value.

2) Consideration is given to popular demand, the relationship of the videos to the existing collection and to other videos available on the subject, its importance in film history, and the cost of the videos relative to its value. The collection includes videos of cultural, recreational, and instructional worth.

3) The Library seriously considers suggestions from the public, but acquisitions are limited to works for which an acceptable level of quality has been determined in one or more of the following ways:

· By the opinion of qualified reviewers in recognized, authoritative review sources
· Through recognition by awards given by critical or artistic organizations, institutes or associations
· In-house review evaluation by the department head

4) If an artist, in seeking realistic representation of the human condition, includes material that is sexually candid or dialogue with vulgar diction, such inclusion will not be considered reason for rejection if the video otherwise meets standards for acquisition.

5) General quality criteria also include the following:

· Present and potential relevance to community needs and interests
· Insight into the human condition
· Accurate presentation of factual information
· Usefulness to intended audience
· Public demand resulting from the attention of critics and reviews
· High-quality performance and accurate content
· Technical skill in production
· Provides a presentation most effectively or appropriately delivered by the video format
· Provides information or offers a presentation that is unique to or only available in video format

3. Audio Recordings

a). General Statement

The purpose of the Library’s audio collection is to acquire musical recordings of lasting value, representing the widest variety of genres. The Library no longer purchases audiocassettes, but does purchase compact discs and will purchase new formats such as MP3s when they become available, widely used, and affordable.

b). Selection Criteria

1) Audio recordings are selected based on critical reviews in general and specialized audio magazines and books. The selection criteria used for musical recordings include: composition, performance, recording quality, and patron interest reflected by previous requests and circulation patterns.

2) As with other media, the collection emphasizes quality and diversity, and does not avoid controversial material. Also, as with other media, recordings are evaluated in their entirety, not by isolated passages or tracks.


B. Children

1. General Statement

Children are recognized as creative, inquiring individuals with unique capacities for intellectual and emotional growth. The resources of the entire Library are accessible to them.

The Library acquires, makes available and encourages the use of audio-visual materials to serve the educational and recreational needs of young people. Selection of audio-visual materials is based on standard review journals related to audio-visual production as well as input from staff and Library users.

2. Selection Criteria

a). Selection of children’s audiocassettes, compact discs and read-alongs are based on the following criteria:

· Effective use of audio format
· Aesthetic and technical quality
· Effective use of narration, sound effects, and music
· Level of interest to children
· Entertainment and/or instructional value

For read-alongs, the accompanying books follow the same basic selection criteria for fiction and nonfiction.

b). Children’s videos are selected based on the following criteria:

· Quality of performance and technical skill
· Lasting appeal to children
· Quality of instructional and/or entertainment value
· Ability to stimulate imagination and/or intellectual growth
· Accuracy of information
· Effective use of video format

c). Children’s CD-ROMs are selected based on the following criteria:

· Current well-paced, accurate, non-stereotyped, and age appropriate
· Well-written manual, on-screen help, and easy movement from one section of a program to another
· Correct answers acknowledged and assistance provided for wrong answers
· Appeal to children

Appendices

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